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running chapter head

b. Container and chassis should be drop-weighed, if pos-

sible, both empty and loaded.

c. Prepare and send to Buyer a complete manifest and

packing list indicating the order number, items shipped,

number and type of packages of each commodity, as

well as the gross, tare and net weights of each package

and the seal numbers.

d. If shipment is against a Letter of Credit, pay strict atten-

tion to all terms.

e. Place seals on all container doors and indicate seal num-

bers on documentation.

f. Material and packages should be properly stowed and

braced to prevent movement during shipment.

g. Be aware that someone at the delivery point will have

to unload the shipment. Pay particular attention to door

areas to assure that material is loaded safely. Proper

care should be taken to insure that the material can be

unloaded in a safe and expedient manner.

Buyer’s Responsibility:

a. Container and chassis should be drop-weighed, if pos-

sible, both empty and loaded.

b. Carefully check shipment advices and compare package

count, seal numbers, weights.


Prior to unloading

, if a significant* weight difference is

apparent, the Seller should be notified promptly and, if

requested, another weight should be taken to determine

if spillage or theft might have occurred. Seller should be

given opportunity to appoint surveyor or representative

to verify weights.


After unloading

, promptly advise Seller of any signifi-

cant* differences between advised and actual weights,

segregation, classification or quality. (Note: Refer to

Part IV of the circular for recommended procedures in

handling quality problems.)

e. Container should be completely unloaded including any

spilled material which should be picked up, weighed

and identified as spilled from original containers. Buyer

should cooperate in every way to help minimize losses.

*For purposes of this section, the meaning of the word “sig-

nificant” shall be determined by agreement between Buyer

and Seller, depending on the commodities and their values.

Part III: Transportation Guide

The mode and type of conveyance should be specified in the

contract. If it has not been, then it is important that Buyer

and Seller agree upon the mode and type to be used. These

guidelines will assist in determining the appropriate means

of transportation to employ.

A. Mode—Truck/Trailer

1. Type:

a. Dump

b. Removable sides

c. Van—open or closed

d. Dimensions of unit (20 ft., 40 ft., etc.)

e. Determine if truck/trailer capacity meets mini-

mum weight specified on contract.

B. Mode—Rail Car

1. Type:

a. Box car or gondola

b. Size of door opening, i.e. single or double door

c. Special type D.F., Hi-Cube, etc.

d. Dimensions of car (40 ft., 50 ft., 60 ft., etc.)

e. Determine if rail car capacity meets minimum

weight specified on contract.

C. Export Shipments

1. Container:

a. Type of container, i.e. closed, open-top, flat rack,

Hi-cube, etc.

b. Size of container (20 ft., 35 ft., 40 ft., 45 ft., etc.)

c. Determine if container capacity meets minimum

weight specified on contract.

2. Breakbulk

Part IV: Rejections—Downgrades—Claims

A brief explanation of these items will help one understand

and implement the procedures recommended in this sec-



Rejections can occur when a Buyer refuses to

accept a shipment of material that does not conform to the

description specified in the contract. Usually in such cases,

the Buyer cannot utilize the material and the Seller is asked

to remove the material from the Buyer’s place of delivery. A

rejection can occur prior to unloading, but often the cause

of the problem cannot be determined until the material has

been off loaded and graded. Any part, or all, of the shipment

may be subject to rejection.


Downgrades can occur when all, or part, of the

material in a shipment is not in conformity with the descrip-

tion specified in the contract. Often, in such cases, the Buyer

can utilize the material and is willing to accept delivery of

the material, subject to a price commensurate with its value.


This term is used mostly in export-import move-

ments, and is used generically to encompass both




, as well as

weight shortages


Strict adherence to contract terms can minimize the common

causes of these difficulties. However, if a problem arises, it

should be given prompt attention and settlement should be

attempted as quickly as is practical. It is essential that both

parties cooperate and keep communications open to mini-

mize expenses and to preserve the relationship. Negotiations

should not be conflicting but mutually beneficial and fair.

Listed below are some recommended steps to be taken when

a problem arises.

Domestic Shipments

Buyer’s Responsibilities:

a. In the event of a rejection Buyer must notify Seller

immediately by telephone or telex. If Seller fails to

Guidelines for Metals Tr nsactions